Operations Services Coordinator
CHT USA CHT USA Cassopolis, MI Cassopolis, MI Full-time Full-time $16 - $21 an hour $16 - $21 an hour 21 hours ago 21 hours ago 21 hours ago POSITION OVERVIEW The Operations Services Coordinator plays a crucial role in supporting the day-to-day operations of the organization.
This position involves working closely with multiple departments to ensure smooth workflow, efficiency, and compliance with established procedures.
PRINCIPAL DUTIES AND RESPONSIBILITIES Administrative Support - Answer phone calls from the main line and direct to the appropriate person.
Check in visitors and verify they have received site-specific safety training if applicable.
Sort non-financial mail and distribute it to the addressee.
Arrange for visitor/group lunches as needed.
Logistics and Coordination - Assist with travel arrangements for various employees.
Inter-department schedule coordination.
Assist inter-site visitors with securing office space during their visits.
Manage conference room calendars.
Office Management - Prepare conference rooms for visitors and maintain conference room equipment.
Issue FOBs to visitors as needed and verify they are returned.
Assist with emergency evacuations by retrieving the visitor/employee log and taking attendance.
Communications - Update digital signage for visitors and special events with the assistance of the Human Resources Department.
Update employee notice boards as needed.
Facilities & Supplies Management - Keep office, kitchen, and breakroom supplies stocked.
Manage cleaning service activities and performance.
Supports production with uniform service management.
Data Entry and Analysis - Excel data entry and various projects.
Scan batch sheets and file.
Finalize document change process for controlled documents within QMS/EMS.
Inventory reconciliation within SAP, as needed.
Active member of the CHT USA Employee Engagement Committee, inclusive of event management, organization and clean-up, site-wide communication, decorating, etc.
Responsible for indirect purchases of administrative/office supplies (non-departmental supplies) All other duties, as assigned.
EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS Education & Experience High School Diploma or GED 1 year customer service experience (preferred) 3 years computer literacy (preferred) ERP system experience (preferred, i.
e.
SAP, Oracle, Sage) Knowledge & Skills Proficiency in verbal and written communication.
Excellent attention to detail.
Excellent organizational and multitasking skills Must be flexible, able to change work duties without prior notification.
Strong Microsoft Office skills with focus on Outlook, Excel and PowerPoint.
Able to comply with ISO 9001 and 14001 requirements.
PERSONAL ATTRIBUTES Ability to work effectively with team members who come from a broad spectrum of disciplines and communication styles.
Strong interpersonal; written and oral communication.
Ability to handle a multitude of different situations; sometimes simultaneously.
Strong organizational and time-management skills, including ability to handle multiple tasks simultaneously.
Humble and willing to seek knowledge without hesitation.
Job Type:
Full-time Pay:
$16.
00 - $21.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Morning shift Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position involves working closely with multiple departments to ensure smooth workflow, efficiency, and compliance with established procedures.
PRINCIPAL DUTIES AND RESPONSIBILITIES Administrative Support - Answer phone calls from the main line and direct to the appropriate person.
Check in visitors and verify they have received site-specific safety training if applicable.
Sort non-financial mail and distribute it to the addressee.
Arrange for visitor/group lunches as needed.
Logistics and Coordination - Assist with travel arrangements for various employees.
Inter-department schedule coordination.
Assist inter-site visitors with securing office space during their visits.
Manage conference room calendars.
Office Management - Prepare conference rooms for visitors and maintain conference room equipment.
Issue FOBs to visitors as needed and verify they are returned.
Assist with emergency evacuations by retrieving the visitor/employee log and taking attendance.
Communications - Update digital signage for visitors and special events with the assistance of the Human Resources Department.
Update employee notice boards as needed.
Facilities & Supplies Management - Keep office, kitchen, and breakroom supplies stocked.
Manage cleaning service activities and performance.
Supports production with uniform service management.
Data Entry and Analysis - Excel data entry and various projects.
Scan batch sheets and file.
Finalize document change process for controlled documents within QMS/EMS.
Inventory reconciliation within SAP, as needed.
Active member of the CHT USA Employee Engagement Committee, inclusive of event management, organization and clean-up, site-wide communication, decorating, etc.
Responsible for indirect purchases of administrative/office supplies (non-departmental supplies) All other duties, as assigned.
EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS Education & Experience High School Diploma or GED 1 year customer service experience (preferred) 3 years computer literacy (preferred) ERP system experience (preferred, i.
e.
SAP, Oracle, Sage) Knowledge & Skills Proficiency in verbal and written communication.
Excellent attention to detail.
Excellent organizational and multitasking skills Must be flexible, able to change work duties without prior notification.
Strong Microsoft Office skills with focus on Outlook, Excel and PowerPoint.
Able to comply with ISO 9001 and 14001 requirements.
PERSONAL ATTRIBUTES Ability to work effectively with team members who come from a broad spectrum of disciplines and communication styles.
Strong interpersonal; written and oral communication.
Ability to handle a multitude of different situations; sometimes simultaneously.
Strong organizational and time-management skills, including ability to handle multiple tasks simultaneously.
Humble and willing to seek knowledge without hesitation.
Job Type:
Full-time Pay:
$16.
00 - $21.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Morning shift Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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